User access control Software.

The permission, role, or assignment of user profiles is controled by a User access control software. It is related to the level of accessibility to the functionalities of a particular user.

Usually in multiuser software this functionality is essential since it allows giving an adequate level of access to the users of the system.

In trackingpremium we have implemented a security component, which provides a security system in two layers: first authenticates the user and then authorizes the user to see if they have the necessary permissions to access any functionality.

At the programming level the system determines that you can assign permissions, which are associated with one or more functionalities. Each functionality validates whether each request is associated with the authenticated user has the correct role for the current URL.

What is a Role-Based Access Control System?

A Role-based Access Control (RBAC) system is a feature of some multi-user systems to give greater security in the handling of data.  Basically, this type of system provides three kinds of features: authentication, authorization, and auditing. Below we will explain each of them. See the article.

2.1 Authentication in a user access control Software.

Authentication is the first stage of the process that confirms the user’s identity: authentication consists of verifying the identity of the user entering your application. This process is carried out in two steps: first, identification, where the user declares who he is. The second step is to verify that identification. Typically, this process is done through user accounts and passwords. This stage is the first level of security.

2.2 Authorization.

Authorizations define what a user can do in an app: basically, you define what the user will be able to see, do, and modify in the app. There are two methods for defining authorizations:

The safest way is to ban everything from the outset, and then grant the permits and open up possibilities. However, using this method, you run the risk of forgetting to define some permission, thus making it impossible for an end user to work or granting permissions to no authorized users.

The fastest way is to authorize all actions, and then assign restrictions and thus prohibit some of them. This way is faster than the previous one since there are generally fewer restrictions than permits.

The authorization stage is the second level of security and is, in effect, the most delicate part of designing an RBAC system, since you have to code every permission and restriction.

2.3 Audit in a user access control Software. .

The audit will let you know who did what in your application, when they did it, and who granted what permission to whom.

It retains a history and control of sensitive transactions in your application. Possibly, you could need this information to comply with certain management rules of your company. For example, managing with legal requirements such as SOX audits, required by the U.S. federal government, or to comply with ISO certification processes.

What are the key components of the RBAC system?

The RBAC system for corporate applications consists of the following items:

3.1 A secured repository for storing RBAC data.

 You need a safe place to store users’ data and passwords, their roles and their permissions.

3.2 A component integrated into the application.

This component will communicate with the RBAC repository so that the application conforms to users’ authorizations.

3.3 An administration console.

This application is designed for non-technical staff so that they can manage the use of user accounts and grant permissions. This console is composed of a friendly interface that allows the handling of this information without any complication, thus freeing the group of developers from this task.

3.4 Documentation for developers and administrators.

At any time, you may need documentation for all staff working on the security process of your applications. For example, integration guides for a user manual, an FAQ (Frequently Asked Questions and Answers), etc.

Advantages of having a role control system.

1) Establish the work roles for each employee.

We could say that the role we adopt in a company as an employee or employer should be defined in the job description of that position.

This is where our responsibilities, roles and tasks and the role we are going to play in a given team or organization are defined.

In smaller companies or organizations, the role played will be more multi-purpose; while in large enterprise, roles are much more defined.

2) Establish the level of depth of the information that is handled within the company.

  Depending on the role played in the organization, a user may have privileges of: Access and Profile Manager, Access, Responsible, Administrator, Super Administrator, Financial Reports, Template and Presentation Manager, etc.

In this way we can define and assign the level of depth of access to the information or manipulation of it to each employee according to the position they hold.

3) Creation of user profiles.

 On the other hand, the software must allow user profiles to be defined so that they have access to the information that concerns them. Some examples of user profiles would be: Purchases, Sales, Payroll, HR Manager, Logistics or CRM.

User profiles should be easily customizable depending on the applications to which said professional must have access to carry out their tasks efficiently.